Automations that remove busywork — and make your business run cleaner.
TwelveFlow designs and builds AI‑powered workflows that save time, reduce errors, and move leads to revenue without the manual grind.
Who TwelveFlow is for
If your team is copying, pasting, chasing, and double‑handling — you’re paying a hidden tax every week.
Agencies & consultancies
Lead handling, client onboarding, project updates, reporting, invoicing, renewals.
Trades & local businesses
Quote follow‑ups, job scheduling, SMS reminders, review requests, stock ordering.
Sales teams & founders
Inbound triage, CRM hygiene, sequencing, meeting notes, deal stage automation.
Use cases we build
Practical automations that measurably reduce time‑to‑action, prevent errors, and create consistent outcomes.
Lead capture → qualification → booking
- Forms validate details and enrich data (company, role, location)
- AI scores fit and routes to the right pipeline
- Instant follow‑ups via email/SMS + booking links
Client onboarding & delivery
- Auto‑create folders, docs, tasks, channels
- Collect assets via a simple portal
- Generate checklists + weekly status updates
Admin + finance workflows
- Invoice creation and reminders
- Receipt capture and categorisation
- Exception alerts for failed payments / overdue accounts
Support & internal ops
- Helpdesk triage + auto‑tagging + routing
- Knowledge base suggestions
- Slack / email summaries and daily ops dashboards
What we offer
Choose a clear outcome. We design the system, build the workflows, and hand you a clean operating playbook.
Automation Sprint
One high‑impact workflow delivered end‑to‑end (e.g., leads → CRM → booking).
- Process mapping + tool audit
- Build + QA + handover
- Metrics + monitoring alerts
Ops System Build
A connected set of workflows across your sales + delivery + admin systems.
- CRM + inbox + calendar automation
- Delivery onboarding + reporting
- Documentation + staff training
Optimization Retainer
Continuous improvements, new workflows, monitoring, and monthly KPI reviews.
- Roadmap + monthly builds
- Support + incident fixes
- Automation performance tuning
How it works
A simple process that prioritises reliability. No messy automations that break the moment your business gets busy.
Discover
We map your workflow, define success metrics, and identify the highest‑leverage automation first.
Design
We blueprint the system (triggers, data, edge cases) and confirm tools + permissions.
Build
We implement, test, add guardrails, and instrument monitoring so it stays reliable.
Handover
You get documentation, training, and a clear roadmap for what to automate next.
How it benefits businesses
Automation is not the goal. Better outcomes are: faster response times, fewer mistakes, and a cleaner operating rhythm.
Speed
Reduce time‑to‑action for leads, clients, and internal tasks. Less waiting. More throughput.
Consistency
Every lead gets handled the same way. Every onboarding follows the same steps. No dropped balls.
Clarity
Dashboards and alerts show what’s happening now — and what needs attention — without micromanaging.
Clients we work with
You’ll get the best results if you already have demand — and you’re feeling the operational strain.
Great fit
- Founders with 5–50 staff, or a busy solo operator scaling up
- Inbound leads coming from ads, referrals, or content
- Teams living in Google Workspace + Slack + a CRM
- Recurring tasks that should never be manual
Not a fit (yet)
- No clear service/product offer
- No repeatable process to automate
- Expecting “AI” to replace strategy
- Don’t want to document or improve workflows
Results (examples)
Swap these with real outcomes as you complete builds. Keep them specific and measurable.
Lead response
Reduced lead response time from hours to minutes with qualification + booking automation.
Onboarding
Cut onboarding admin from 2–3 hours per client to under 20 minutes with automated setup.
Reporting
Automated weekly reporting and eliminated manual spreadsheet updates across projects.
FAQ
The questions people ask before they trust you with their systems.
What tools do you build on?
Whatever your team already uses. Common stacks include Google Workspace, Slack, HubSpot/Pipedrive, Airtable, Notion, Stripe/Xero, and automation layers like Make, Zapier, or n8n. We choose the simplest reliable setup for your workflow.
How do you keep automations reliable?
We design for edge cases, add validation, set retries, and implement monitoring so failures surface immediately. You also get a handover doc so the system is maintainable.
Do you need access to everything?
No. We request the minimum access required, use service accounts where possible, and document permissions. Security and clean access control are part of the build.
How much does it cost?
Pricing depends on scope and tooling. Most projects fit into a defined sprint or a system build. Start with a call; we’ll define the outcome and propose a fixed scope.
Want a system that runs cleaner within 21 days?
Tell us what’s manual today. We’ll identify the highest‑leverage workflow and map a simple build plan.
Quick intake (copy/paste)
Send this in your first message:
- What’s the workflow (from → to)?
- Where does it break today?
- Which tools are involved?
- What would “success” look like in 30 days?
Prefer a booking link?
Add Calendly/Google Appointments here. Replace the button URL when ready.